Home » FREE Guide – A Beginners’ Guide To Pegasus Opera 3, Part 1: The Financials Modules

A Beginners’ Guide To Pegasus Opera 3

Part 1: The Financials Modules

Free Guide For Pegasus Users: Novices, Intermediates & Advanced

Written by our Pegasus support staff, this guide is our complete guide to using Pegasus Opera 3’s Financials functionality like a professional.

In The Guide:

A Beginners’ Guide To Pegasus Opera 3

Part 1: The Financials Modules

Free Guide For Pegasus Users:
Novices, Intermediates & Advanced

Written by our Pegasus support staff, this guide is our complete guide to using Pegasus Opera 3’s Financials functionality like a professional.

In The Guide:

  • From installation and basic navigation of the system to tips and best-practice usage, this guide will be your go-to companion for Opera 3.
  • Chapters include: Getting Your Machine Ready, Navigating The System, Reporting, System & User Setup, Financial Module, Cashbook & Fixed Assets.
  • Learn an overview of the Financials Modules as a whole and become a pro at some of the cor financial processing routines to facilitate your business processes.
  • Refresh your memory as a seasoned user and go over some lesser used functionality.

This guide is perfect for new starters to your business who need to quickly get up to speed with Opera 3 or for anyone needing a walk-through on a routine that isn’t carried out on a regular basis.

Excerpt From The Guide:

This guide is perfect for new starters to your business who need to quickly get up to speed with Opera 3 or for anyone needing a walk-through on a routine that isn’t carried out on a regular basis.

Excerpt From The Guide:

5.1.2 How To Post A Sales Invoice

Use the Invoice command on the Action menu associated with the Customer form to enter ‘direct’ invoices for the currently selected customer. Direct invoices are invoices for goods and/or services sold to the customer which do not involve SOP, Invoicing or Stock modules, and for which the original invoice document has been created outside the system. If you have the Costing module, you can analyse invoices to jobs, phases and revenue type cost codes to update transactions in the Costing module.


Tech Tip:

Nominal Codes

The nominal codes are linked via the sales codes which are also referred to as ‘Analysis codes’ throughout the system.

Account Specific Searching

Use the CTRL+F to bring up the search box or use the binocular icon to search for the customer account.

To Post An Invoice

  1. Click the Financials tab and the click Sales – Processing on the Ribbon Bar.
  2. Retrieve the customer record for which you want to post transaction details, click Action and then click Invoice. The Post Customer Invoice form appears.
  3. On the Cash tab, if “Allow Cash On Invoice” is switched on, use this tab to enter details on the transaction.
  4. On the General tab, enter the Transaction Header details.
  5. On the Analysis tab, select the Analysis Codes for the transaction as required.
  6. Cash Payments to be allocated to the invoice.
  7. Click OK. Now the Analyse Customer Invoice form appears.
  8. In the boxes provided, enter the breakdown of the invoice detail. As you complete each line, it is added to the list in the bottom half of the form. If the Sales Ledger is linked to the Costing or EC VAT modules, you can update the modules when the invoice is posted.
    • If you use the Costing Module, you can tick the Costing Analysis box to enter details of a job and cost code you want to update.
    • If you use the EC VAT module and you choose an appropriate VAT code, you can enter details for the SD Report on the EC VAT SD Details Form.
  9. When the To Analyse box is zero, press ESC and then click Post.
    • If the Allow Advanced Postings option is selected on the Sales Options form, select the Advance option on the General tab to post the transaction to the next accounting period.

Hint:

You can display the EC VAT details associated with the current item line using the EC VAT command on the Action menu associated with the Analyse Customer Invoice form. This only
applies if you have the EC VAT module installed and activated and have selected the EC Despatches SD option on the Options tab of the Company Profiles form in the System module.

5.1.2 How To Post A Sales Invoice

Use the Invoice command on the Action menu associated with the Customer form to enter ‘direct’ invoices for the currently selected customer.

Direct invoices are invoices for goods and/or services sold to the customer which do not involve SOP, Invoicing or Stock modules, and for which the original invoice document has been created outside the system. If you have the Costing module, you can analyse invoices to jobs, phases and revenue type cost codes to update transactions in the Costing module.


Tech Tip:

Nominal Codes

The nominal codes are linked via the sales codes which are also referred to as ‘Analysis codes’ throughout the system.

Account Specific Searching

Use the CTRL+F to bring up the search box or use the binocular icon to search for the customer account.

To Post An Invoice

  1. Click the Financials tab and the click Sales – Processing on the Ribbon Bar.
  2. Retrieve the customer record for which you want to post transaction details, click Action and then click Invoice. The Post Customer Invoice form appears.
  3. On the Cash tab, if “Allow Cash On Invoice” is switched on, use this tab to enter details on the transaction.
  4. On the General tab, enter the Transaction Header details.
  5. On the Analysis tab, select the Analysis Codes for the transaction as required.
  6. Cash Payments to be allocated to the invoice.
  7. Click OK. Now the Analyse Customer Invoice form appears.
  8. In the boxes provided, enter the breakdown of the invoice detail. As you complete each line, it is added to the list in the bottom half of the form. If the Sales Ledger is linked to the Costing or EC VAT modules, you can update the modules when the invoice is posted.
    • If you use the Costing Module, you can tick the Costing Analysis box to enter details of a job and cost code you want to update.
    • If you use the EC VAT module and you choose an appropriate VAT code, you can enter details for the SD Report on the EC VAT SD Details Form.
  9. When the To Analyse box is zero, press ESC and then click Post.
    • If the Allow Advanced Postings option is selected on the Sales Options form, select the Advance option on the General tab to post the transaction to the next accounting period.

Hint:

You can display the EC VAT details associated with the current item line using the EC VAT command on the Action menu associated with the Analyse Customer Invoice form. This only
applies if you have the EC VAT module installed and activated and have selected the EC Despatches SD option on the Options tab of the Company Profiles form in the System module.

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